Award submissions and criteria

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Register your interest for the 2019 Resources Sector Awards for Excellence

Why enter the Awards for Excellence?

Winners of the Resources Sector Awards for Excellence set an example to industry of innovation and excellence. They will have the opportunity to share their experiences with government, industry and the community. The award recipients will be able to differentiate themselves amongst other organisations and businesses with a higher level of credibility. Most importantly, businesses will highlight their respect for their staff and the community in which they operate, and the broader Western Australian community.

In addition, nominating for the Awards provides an opportunity for the organisation to:

  • receive recognition for their business policies and practices that go above and beyond;
  • evaluate their project;
  • gain feedback on the implementation of their strategies;
  • highlight opportunities for further growth in activities;
  • increase media and brand awareness;
  • increase internal awareness and interest across their business; and
  • stand out as a potential employer or business partner.

Winners of the Awards will also receive the right to use the Award logo on websites and other marketing material.

What to remember when preparing your submission

  • Include a brief description of the operation/project/partnership
  • Keep your answers succinct and to the point – make use of dot points where possible, include tables and graphs as supporting evidence and keep within the word limits;
  • Clearly address each criteria – it may help to use the STAR system – Situation, Task, Activities, Results;
  • Results of the project or partnership – these must be measurable and be significant to prove the success of the project;
  • Your submission should show why your project stands apart from other operations/projects; and
  • Include at least four high resolution photographs for publicity purposes, and any graphs, tables, testimonials, etc that best demonstrate the main initiatives and results of your project that are relevant.

All submissions must first pass through a screening process to ensure they are relevant to the specific criteria. The individual/organisation/group will be advised in May 2018 if their submission is accepted.

The entrant may be requested to host a site visit or present to the Assessment Panel in Perth to provide more information on the project or partnership.

Finalists

Selected finalists (or a selected company representative) may be required to present an overview of the innovation at a special forum prior to the Awards for Excellence in October 2018.

The presentation is an opportunity to provide an overview of the innovations including the challenge being addressed and the development and implementation of an innovative solution.

Importantly it also an opportunity to share with forum attendees information about the transferability of the innovation to other industry settings as well as the lessons learned throughout the development and implementation process.

Attendees will be provided with the opportunity for Q&A with the finalists following the presentation.

Presentations will be requested to be made available following the forum for the purpose of being shared broadly across the industry through the DMIRS website or other media or publications.

Resources Sector Awards for Excellence Ceremony

Recipients of an Awards for Excellence or a Certificate of Merit will be interviewed on stage at the Awards Ceremony in October, so please ensure the person nominated to collect the awards is familiar with the project and has the ability to answer questions from the compare.

Assessment is merit based so there is no competition between entries. There may be more than one award presented in a category as it is not possible to compare two completely different activities, which both demonstrate best-practice in their field and have gone above and beyond their regulatory requirements.

Please note – winners of the Community Partnership Resources Sector Award and Certificates of Merit will receive two awards, one for the resources company and one for the community group.

Golden Gecko Award

Eligibility
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Entries for the Golden Gecko are encouraged from individuals, companies and organisations and can be for a particular stage of an activity, an environmental program or an entire resource operation (the project). It is important that you clearly identify specific actions that show excellence, leadership and have demonstrable environmental outcomes.

It is important to note that the Golden Gecko Awards are assessed based on the merit of each application, not as a competition between applicants. Small projects are encouraged to apply, as the merit of their project will be assessed taking the size and resources of the individual or company into consideration.

Examples of environmental projects which can be entered for an award include, but are not limited to:

  • carbon neutral programs or environmental offsets
  • energy conservation
  • environmental engineering
  • decommissioning
  • pollution prevention
  • rehabilitation
  • scientific research
  • training, education or changing culture
  • waste minimisation and/or recycling.

Entries must meet the following requirements to be eligible:

  • relate to a resource industry operation (i.e. mining, petroleum, geothermal or geosequestration)
  • relate to environmental management or research
  • be based in Western Australia (including State waters)
  • meet the assessment criteria
Assessment Criteria
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It is important to clearly establish how your application has met each of the four criteria.

1. Demonstrated excellent environmental outcomes

This is the key criterion to the Awards. It is important the applicant clearly demonstrates that the project has achieved positive environmental outcomes and describe the environmental results directly achieved by the operation/project. Facts and figures are essential.

To address this criterion, provide evidence of the outcome of the project (i.e. reduced emissions or clearing, reduced impacts to sensitive fauna) along with any specific outputs from the project (i.e. research results, published journal articles, new techniques or equipment that is developed, survey results).

2. Commitment to environmental excellence

This criterion requires demonstrated commitment to the project in terms of involvement of all levels of staff, financial or resourcing commitment including time and materials.

The application should discuss the specific resources put into the project, along with any outputs that will ensure continued action (i.e. management systems, training and induction programs, etc.).

3. Sets a new industry standard, demonstrates innovation or goes beyond regulatory compliance

For this criterion, you have the option of choosing which of the following best reflects your project.

  • Project sets a new standard or benchmark - The application should provide a comparison of the old standard with the new improved standard and detail why the change is beneficial. The application should consider how this is or could be applied across the resources industry. Detailing any efforts to communicate and share your findings with the industry and community is beneficial.

or

  • Project is innovative - Innovation is the creation of something new (ideas, forms, methods or interpretations) resulting from intuition, study and/or experimentation. The project will have created or modified something to gain improved environmental outcomes. The application should detail how the project was innovative and how will it be able to be used in future projects and/or by others in the resources industry.

or

  • Project has gone above and beyond regulatory compliance (requirements) - This criterion highlights projects which have gone above and beyond what is required of them. The application should demonstrate how, or how far, the project goes beyond their regulatory requirements. It may be useful to compare the current compliance standard and what the project has achieved.

4. Community engagement and corporate social responsibility

This criterion requires an application to demonstrate that the project has positively contributed to the community. The context of the project should be considered when answering this criterion (size, location etc.)

In relation to community engagement, consider how the local community has been involved in the project and if there were any tangible benefits to the community. Take into consideration consultation, community events, employment of local contractors or community organisations.

In relation to corporate social responsibility, consider how the company engaged its workforce in this project or in environmental awareness. Also consider any non-work interactions between the company and the local community.

It is important to remember that the Assessment Panel will look at the whole of the operation or project to understand the environmental culture and verify environmental performance.

What to include in your 10-page submission
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Each entrant has up to ten pages to succinctly describe their project and how it meets the criteria.

The 10 page limit includes all pictures, diagrams, plans, graphs and tables. Videos can be uploaded separately.

It is best to include an introduction by providing a brief background of the project and the company. This provides context for the Assessment Panel and Selection Committee who are not all from the resources industry. Details can include what the operation/project is addressing, its location, the size, the number of people involved, the history to the project and its relevance to Western Australia.

The submission also needs to provide a section to address each of the above criteria and include any supporting evidence and information such as photos, graphs, tables or testimonials that best demonstrate the main initiatives and results of the project.

Once an entry is short-listed, nominees will have the opportunity to provide more information during the assessment process.

Remember:

  1. Keep your entry succinct. You don't need to use all ten pages.
  2. Keep to the context. Your submission is trying to highlight the facts of your projects and the environmental benefits.
  3. Divide your submission into sections to address each criteria individually and equally.
  4. You can get information across easily in dot points, images and tables.

Additional to your application and submission, DMIRS also requires:

  • A statement of approximate costs (if known)
  • Company logo
  • Four High Resolution Photographs of the project for publications
  • 200 word summary for use in DMIRS publications and website.

If you experience any problems with the nomination form, or would like more information about the Golden Gecko Awards, please contact the Awards Coordinator by emailing golden.gecko@dmirs.wa.gov.au.

Assessment process
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Each application is reviewed to ensure that it is eligible to be considered for an award subject to the above requirements and criteria. DMIRS will notify entrants of their eligibility by the end of May.

Throughout May, June and July the Assessment Panel assesses each entry by undertaking a review of the written submissions and a presentation or inspection of each project.

The Assessment Panel has representatives from:

  • Department of Primary Industries and Regional Development
  • Department of Biodiversity Conservation and Attractions
  • Department of Mines, Industry Regulation and Safety
  • Department of Water and Environmental Regulation
  • Department of Jobs, Tourism, Science and Innovation.

Following the assessment period, the Assessment Panel prepares a detailed report on each of the submissions for presentation to the Selection Committee who then selects the award recipients. The Selection Committee is chaired by the Director General of the Department of Mines, Industry Regulation and Safety, and includes three independent members.

Site Visits and Presentations

Most entrants host site visits as an opportunity to showcase their project. They are not mandatory but are highly recommended. If a visit is not possible, relevant or desirable, you may choose to deliver a presentation to members of the Assessment Panel in Perth.

Site visits and presentations provide the opportunity to showcase the project and answer any questions from the assessment panel. Applicants may wish to:

  • introduce key staff/managers
  • introduce community members that were involved in the project (if appropriate)
  • deliver a presentation to summarise the project
  • display appropriate management plans and relevant materials
  • conduct a physical tour of the operation that was submitted for the Award
  • conduct a tour of the remaining site (if appropriate).

Please note that the Golden Gecko coordinator will liaise thoroughly with the entrant prior to a site visit.

Safety and Health Resources Sector Awards

Eligibility
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Entry is open to all Western Australian resources sector companies and/or sites (metalliferous, coal, quarries, exploration, dangerous goods operators, oil and gas) including contractors servicing the Western Australian resources industry.

There is no limit to the number of nominations a company can submit.

Assessment Criteria
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Entries should address the judging criteria which will consider the application of risk management principles. Specific criteria for both rounds of judging are outlined below.

Problem

  • A brief description of the specific problem outlining how it was identified and the potential safety and health consequences.
  • If the innovation was not designed in response to a specific problem, a description of how the safety and health initiative or improvement opportunity was identified or developed.

Solution

A description of:

  • strategies and initiatives developed to address the problem
  • methods used to assess the risks relating to the problem, assisting development of the solution
  • how the solution has been implemented across the site/organisation
  • approach and involvement of the site’s resources and employees
  • how the solution was trialled and tested
  • whether an assessment has identified new hazards since implementation of the solution and subsequent management strategies
  • how the hierarchy of hazard controls has been applied, where relevant.

Benefits and/or effects

  • A description of the safety and health benefits or outcomes
  • A description of the factors affecting its use and effectiveness
  • Provision of supporting data demonstrating the benefits/effects achieved.

Transferability across industry

  • A description of the potential for the innovation to be applied, modified or transferred to other settings or industries
  • A description of any key learnings from the development/implementation of the innovation which can be shared with broader industry to promote safety and health.

Innovation

  • The application of creative thinking to address the problem or initiative.

The design of any device entered should be checked by an appropriately qualified designer/engineer. Please attach subsequent report to the additional information section of the submission form.

Assessment Process
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Preliminary judging round

  • The preliminary judging round will be undertaken in May 2018.
  • All entries will be assessed by the judging panel based on the information provided in the submission.
  • A shortlist of finalists will be compiled and those entries will proceed to the final judging round as finalists.
  • All finalists will be notified in August 2018.
  • Judges’ decisions are final and no further correspondence will be undertaken.

Final judging round

  • In the final judging round, a panel of experts will assess the innovations based on the information provided in the submission
  • Those being considered for an award may be required to participate in a brief telephone interview and may need to be involved in a non-site innovation validation
  • Judges’ decisions are final and no further correspondence will be undertaken.
How to enter
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In the online submission, nominate the category which best suits your innovation:

  • Safety Representatives
  • Systems and People
  • Engineering

Please note the same nominations cannot be submitted under more than one category. However, the awards judges may at their discretion amend the category under which a nomination is considered

In your online submission, ensure you complete all necessary sections specifically addressing the judging criteria and should include:

  • A statement of approximate costs (if known)
  • Company logo
  • Images, maps and diagrams with captions, as appropriate
  • 200 word summary for use in DMIRS publications and website.

Should you be selected as a finalist, you may be required to provide additional high resolution images to be used in DMIRS publications.

Submit your entry no later than 5.00pm Monday, 23 April 2018 using the online form.

If you experience any problems with the nomination form, or would like more information about the Safety and Health Awards, please contact the Awards Coordinator by emailing safetyawards@dmirs.wa.gov.au.

Community Partnership Resources Sector Award

Eligibility
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Award entries must meet the eligibility criteria and clearly demonstrate how they meet the assessment criteria.

Award entries must relate to a partnership between a resource industry operation and a local community group/s that provides positive outcomes for the Western Australian community. Submissions can be made individually by either of the parties, or as a joint entry by both parties. Individual entries must clearly demonstrate collaboration between the parties.

To be eligible, the award entry must relate to:

  • A partnership between a Western Australian resource industry operation and a community group.
  • The Community Partnership Award assessment criteria as set out below.

The following definitions apply:

Resource Industry Operation

The resource industry operation (ie mining, extractive petroleum, geothermal or geosequestration) must be based in Western Australia (including State waters, but not Commonwealth waters). Any company or individual operating within Western Australia’s resources industries may be eligible to apply. This is regardless of whether they are a wholly or partly owned Australian company/business or an international entity. Any organisation or business that provides services to a Western Australian resource industry operation may also be eligible to nominate a collaborative partnership.

Community Group

A community group/s is an association of individuals from a community, formed to advance a particular cause or interest. The community group/s must be based in Western Australia, and have a connection with a resource industry operation as outlined above.

It includes a formal or informal community group or organisation. Examples of a local community group may include, but not limited to, Aboriginal Corporations and Foundations, Landcare groups, not for profit organisations, voluntary groups, Schools and Universities. When clearly demonstrating that they are acting in partnership with a relevant community group/s, State and Local government agencies and service providers may also be included.

Partnership

The parties mentioned above must be able to demonstrate that they are engaged in a collaborative partnership or alliance to provide sustainable and enduring benefits to the Western Australian community in which they are located. Entries can be for a collaboration which is a local activity or companywide initiative but must be able to demonstrate positive outcomes for the local community.

Assessment Criteria
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Award entries will be assessed on the positive outcomes that the partnership is delivering to the community.  There are three assessment criteria against which award entries will be assessed.

Leadership/innovation in engagement

Award entries will be assessed based on leadership or innovation demonstrated in engagement between the parties to develop a collaborative partnership. This criterion allows you to explain the process by which the parties interacted and built trust to form a partnership.

It is important that you are able to clearly demonstrate that a partnership/alliance has been established, and that the partnership is endorsed and supported by the local community it relates to.

Discussion points to consider in your response:

  • How and when did the partnership come about?
  • How did parties interact to promote inclusive dialogue and relationship building?
  • How did the engagement practices demonstrate leadership, or an improvement to or establishment of an innovative approach?
  • How were the local community’s values integrated into the business operations?

Benefits of the collaboration

Entries will be assessed based on the nature and extent of the positive outcomes for the local community resulting from the partnership. This criterion seeks to understand what benefits have arisen from the partnership and how consensus was reached to pursue those benefits.

It is critical to the competitiveness of your submission that you clearly establish the benefits and outcomes resulting from the partnership.

Discussion points to consider in your response:

  • What initiatives arising from the partnership have benefited the local community?
  • What are the specific beneficial outcomes for the local community?
  • How was consensus reached on the value of such projects?

Commitment to providing sustainable and enduring outcomes

Award entries will be assessed on the long-term and ongoing benefits to the community. This criterion allows you to describe the sustainable benefits for the local community that go beyond normal requirements and obligations.

Discussion points to consider in your response:

  • How has the partnership made a positive sustainable difference for the community?
  • How will the collaboration benefit the local community beyond the life of the resource project?
  • How does the project extend beyond normal requirements and obligations?

Please note: It is essential that you provide facts, figures and other evidence that clearly demonstrates these outcomes to the satisfaction of the Award Assessment Panel. This should include but is not limited to the establishment of the partnership, the key stakeholders involved and the economic and social outcomes of the partnership.

Assessment process
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Each entry is reviewed to ensure that it is eligible to be considered for the award. Throughout May, June and July the Assessment Panel will evaluate each entry by undertaking a review of the written submissions.

  • The Assessment Panel may invite the entrants to deliver a presentation to provide more information on the partnership in Perth.
  • The Panel then prepares a detailed report on each of the submissions for the Selection Committee.
  • The Selection Committee assesses each written submission and reviews the Assessment Panel's report during August.
  • The Selection Committee then selects the award recipients, and the Minister for Mines and Petroleum presents the Community Partnership Resource Sector Award at the Awards for Excellence ceremony in October.

The Assessment Panel has representatives from government agencies and community organisations.

The Selection Committee is chaired by the Director General of the Department of Mines, Industry Regulation and Safety and includes three independent members.

How to enter
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Entry is completed using an online form. You will be prompted to include an Executive Summary (200 word limit) and address each criterion as succinctly as possible (400 word limit). Make use of dot points and if appropriate provide tables or graphs in the attachments as supporting evidence.

Submit your entry no later than 5.00pm Monday, 23 April 2018 using the online form.

If you experience any problems with the nomination form, or would like more information about the Community Partnership Awards, please contact the Awards Coordinator by emailing communitypartnerships@dmirs.wa.gov.au.

Awards Terms and Conditions

Terms and Conditions
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The following Terms and conditions of entry apply to all submissions for the 2018 Department of Mines, Industry Regulation and Safety (DMIRS) Awards for Excellence.

  1. DMIRS must receive submissions in accordance with the criteria by 5pm on 23 April 2018, to be eligible to participate in the 2018 Awards for Excellence. For reasons of fairness late applications will not be accepted.
  2. It is the responsibility of an applicant to ensure that all information relevant to the submission is:
    1. Provided in full and meets the page or word limit requirement
    2. Correct – any information provided which, in the view of the judging panel, is misleading or deceptive in any way will result in disqualification.
  3. The judging panel has complete discretion and its decision is final and binding in:
    1. Assessing a submission’s compliance with the terms and conditions of entry
    2. Assessing that submission against the assessment criteria
    3. Determining the winner or making no award if the eligible submissions are not within the required standard
    4. Any other matters relating to the Awards for Excellence.
  4. The assessment, conduct and results of the Awards for Excellence will not create any legal obligations between applicants and DMIRS, and no feedback on submissions will be given.
  5. DMIRS will not be responsible or liable for:
    1. Any loss or damage to submissions
    2. Any loss, injury or negative publicity to an applicant as a direct or indirect result of the Awards for Excellence.
  6. DMIRS reserves the right to verify information contained in a submission, including requiring an applicant to answer questions or provide additional information relating to the submission at any time during the judging process.
  7. All submissions will be treated as confidential except for purposes associated with the Awards for Excellence and the matters set out below.
  8. By entering the Awards for Excellence you agree for your organisation to be part of any media publicity and for information provided in a submission to be used for promotional activities of DMIRS, if required.
  9. To be eligible to enter a submission for consideration in the Safety and Health Resources Sector Awards, your submission must comply with the following conditions:
    1. It must not be commercially available within Australia or internationally.
    2. It must not infringe on any intellectual property rights, including patents, copyright, industrial design rights, trademarks and trade secrets, of another company or person.