Assessment timeframes for approvals

The Department of Mines and Petroleum (DMP) has established assessment timeline performance targets for its key approvals as part of its commitment to providing timeliness and certainty to proponents. DMP publishes quarterly performance figures against these target timelines.

Target timelines

 Application type Target timeframe for decision
Programme of works (prospecting/exploration) 80% within 30 business days
Mining proposal 80% within 30 business days
Mine closure plan

80% within 30 business days (for mine closure plans which accompany mining proposals)

80% within 60 business days (for other Mine Closure Plans )

Environment plan 80% within 30 calendar days
Oil spill contingency plan 80% within 30 calendar days
Native vegetation clearing permit

100% within 90 calendar days

80% within 60 calendar days

All proponents can use DMP’s online application tracking system to inform themselves of the status of their application against these target timeframes where applicable.

 

Prioritisation of applications

All environmental applications are processed in the order in which they are received, with the aspirational aim to have all applications determined within the target timeframe. An initial review is made on submission to identify complex applications to ensure these are not delayed.

On occasion, DMP receives requests from proponents for their applications to be ‘fast tracked’; so that they can receive their decision earlier than the target timeframe. The experience has been that fast-tracking individual applications usually results in decisions on other applications being delayed, to the detriment of these applicants.

For this reason DMP will only consider ‘fast-tracking’ applications in exceptional  circumstances, and specifically where it is demonstrated that the approval is needed:

  • to address an immediate safety hazard to the community
  • to prevent other significant environmental harm from occurring or continuing
  • in response to an emergency even or
  • to address an error made by DMP in issuing a previous approval.

Any decision to fast-track an assessment can only be approved by the Executive Director Environment or Director Operations, Environment, and DMP will report within its quarterly performance reports any application where the decision has been ‘fast-tracked’. A decision to fast-track assessments will not compromise the quality of the decision made by DMP.

DMP does not consider that stand by costs being borne by proponents as a result of them mobilising equipment to site in anticipation of an approval as an adequate reason for fast-tracking approvals.

Parallel processing

The timelines applied to applications which are subject to parallel processing remain the same, with the target timeline being the same as for all other applications. Read more on parallel processing.

Stopping the clock

All timelines are subject to a stop the clock process. This mechanism ensures DMP time does not include the time taken by other processes outside its control. For example, objections in the Warden’s Court, EPA referrals, or the time taken by the proponent to provide required information are not counted as DMP’s time.

A reasonable time will be provided for proponents to respond to requests for additional information. When the proponent has failed to provide the requested information within the requested timeframe, the department will terminate the assessment and reject the application. When no timeframe is stated in the department’s request for additional information, the application will be rejected if the proponent has failed to provide the information within 12 weeks of the date of the request.