FAQs on changes to site operations in the Safety Regulation System

Why are changes being made?

As part of enhancements to the Safety Regulation System (SRS) mining operations will see changes to the names of their site operation (associated with the SG reference identification number in SRS).

These changes will give the Department of Mines and Petroleum (DMP) increased ability to analyse information across all mining operations, comparing information in a ‘like-for-like’ manner. For example:

  • trends across operation types, locality and commodity
  • under which operation types the majority of injuries or incidents are lodged
  • how various operation types compare regionally.

This is an important step towards providing SRS users with the ability to compare the safety performance of their operation with similar operations, using parameters such as operation type and commodity.

Unique identification numbers for new site operations will be created when the changes happen in SRS (27 and 28 May 2016). The new numbers will be available after this date when you log into SRS.

When will this happen?

These changes are planned to take effect on 27 and 28 May 2016. All sites will be notified prior to the changes being implemented.

How is the site operation structure changing?

Currently a site operation (SG) represents either:

  • a single mine
  • an area of a mine (e.g. plant or open pit).

DMP is introducing a new structure for SRS information for all active SGs. This consists of:

  • Combined operation (CO) – represents the overall mining operation. Can consist of one, or more, site operations (SGs)
    • Site operation (SG) – reflects the major operation type(s) of the CO. There are six operation types – open pit, underground, processing, port, construction and services
      • Site part (S) – represents the major entities that make up each SG.  For example, at a processing SG the major entities may be the processing plant itself, any associated tailing storage facilities and loading facilities.

What does this mean for users?

The majority of mining operations (approximately 80%) will stay as a single site operation, retaining their current SG number.

For approximately 20% of mining operations, additional site operations (and SG numbers) will be allocated. For example, at a larger mine, where there are significant underground, open pit and processing facilities.

Any site likely to be allocated more than one SG number will be separately advised.

What doesn’t change?

  • A mining operation’s existing SG number will not change.
  • Statutory appointments, notifications and monthly status report form (MSRF) hours will still be reported at the site operation level.
  • DMP compliance activities including inspections, audits and notices will stay at the site operation level.
  • For the majority of mining operations (approximately 80%) with a single site operation (and single SG number) there will be no change to the manner of reporting of statutory appointments, notifications and MSRF hours.

What does change?

  • The site operation (SG) names will change. Names will be simplified and indicate the primary operation type (e.g. open pit, underground).
  • Where a site operation (SG) name included a company name, the company name will be removed.
  • For mining operations that will be assigned multiple SGs the principal employer will be required to report statutory appointments, notifications and MSRF hours for each SG.

How does this impact the recording of worker hours?

Hours worked will continue to be reported at an individual site operation (SG) level.  For the majority of mining operations this means that there will be no change to the way hours are reported.

For mining operations with multiple site operations (SGs) the principal employer will be required to report their hours for each site operation. For example, a mining operation with two SGs – one for the open pit and a second for the processing plant – should report hours spent on pit-related activities against the open pit’s SG, and the others against the processing plant’s SG.

Where should contractor hours be lodged?

Where there are multiple site operations (SGs), contractor hours need to be reported against the relevant site operation. In circumstances where people work across multiple site operations (e.g. maintenance contractors) those hours may be apportioned across the relevant site operations.

How should support services be reported?

Where there are multiple site operations (SGs), support services hours (e.g. engineering, technical, administration, human resources, commercial and supply) need to be reported against the relevant site operation. In circumstances where services are provided across multiple site operations those hours may be apportioned across the relevant site operations.

Where should exploration activities be lodged?

Exploration activities under the control of a registered manager for a site operation should be reported under the relevant site operation (SG).

All other exploration activities should be reported against the exploration company.

What is the impact on the mines safety and inspection levy payable?

The levy payable for a mining operation is based on the number of MSRF hours lodged for the previous quarter. In the majority of cases there will be no change to the levy payable by a mining operation.

However, in instances where mining operations are being carried on in conjunction with one another at two or more places (i.e. two or more SGs), the MSRF hours reported for the mining operation may increase, and this may affect the levy.

How will this affect the lodgement of notifications?

Notifications (e.g. accident and incident reporting, statutory appointments) will need to be lodged against the site operation (SG) to which they relate.  For instance at a mining operation with more than one SG if there is an incident or injury at the open pit, then the injury should be reported against the open pit’s SG.

Existing carry over injuries will remain against the original SG.

Can a registered manager be responsible for more than one SG?

Yes, a registered manager (RM) can be responsible for more than one SG.  This may apply where an RM oversees both underground and processing operations for a large mining operation, or oversees operations across multiple quarries.

Is there an impact on security access to SRS?

There will be no change to the security model within SRS.  Any site operations that industry has access to now will remain.

New site operations will be assigned the same security as one of the existing site operations.

What will happen to a site’s historical information?

All historical information will be retained against the site operations they were originally reported against.  This includes notifications (e.g. injuries, occurrences, MSRF reports), compliance activities (e.g. audits, notices and inspections) and approvals (e.g. project management plans).  This information will still be accessible.

What is the impact on project management plans?

Project management plans (PMPs) submitted in future, will be associated with one or multiple SGs [under the same combined operation (CO)]. The user will be prompted to select the appropriate SG, or SGs, on submission. This applies to PMPs lodged for major expansions or changes to existing operations.

Related information

Please refer to related information below:

For further information about combined operations and project management plans see SRS online help