Notifying appointment of alternate registered manager

Background

Who is the alternate registered manager?

Where the registered manager is subject to a commute schedule, an alternate registered manager must be appointed to assume the duties of the registered manager in accordance with that commute schedule.

Important note: If the registered manager or an alternate registered manager of a mine is incapacitated from performing his or her duties or is expected to be absent from the mine for more than a day (otherwise than in accordance with a commute schedule), the registered manager or the alternate registered manager must appoint a fit and proper person to act as the deputy of the registered manager or the alternate registered manager during the incapacity or absence. This appointment does not require notification.

Qualification of an alternate registered manager

There is no statutory qualification prescribed for alternate registered managers. However, they need to be trained and assessed as competent to carry out the work.

As a minimum, the alternate registered manager should be conversant with the Mines Safety and Inspection Act 1994 and accompanying regulations, the risk management approach and hazards relevant to the operation, and have management and leadership skills.

Who is responsible for the notification?

The district inspector for the region must be informed by either the principal employer or registered manager (if authorised to do so by the principal employer).

The principal employer or registered manager can notify the department of a statutory appointment, or a person acting on their behalf.

A Company Administrator (CA) or a Company Representative can enter information into SRS. The CA can assign the role of Company Representative to any person required to notify appointments.

Notifying the department through its Safety Regulation System (SRS) Notifications sub-system will satisfy the requirement to inform the District Inspector (DI), as the system will alert the relevant DI automatically.

The principal employer or registered manager must inform the district inspector through SRS within 24 hours of the appointment.

A log of the periods of duty and a copy of the signed letter of appointment must be kept in the mine record book.

Can we have multiple registered managers within a mining operation?

No, a mining operation is aligned with the definition of a mine under the Mines Safety and Inspection Act 1994 (WA) and so may only have a single registered manager.

If a Principal Employer wishes to appoint multiple registered managers within a mining operation they can request from the State mining engineer that the mining operation be regarded as multiple mines.

Request for mining operation to be regarded as separate mines - 90 Kb

This pro forma is designed to be used to request for mining operation to be regarded as separate mines.

Lodging the notification

Notification of appointments must be submitted online using the Notifications sub-system in the Safety Regulation System (SRS)

Notification of appointments must be submitted online using the Notifications sub-system in the Safety Regulation System (SRS)

The principal employer or registered manager can notify the department of a statutory appointment, or a person acting on their behalf.

A Company Administrator (CA) or a Company Representative can enter information into SRS. The CA can assign the role of Company Representative to any person required to notify appointments.

The completed and signed appointment letter needs to be attached to the notification of appointment in SRS.

Related information

Below is the list of documents that you may find useful.

Frequently asked questions on appointments on Western Australian mines - information sheet - 350 Kb

This information sheet outlines the frequently asked questions on appointments on Western Australian mines.

Frequently asked questions on management and supervision at mining operations - information sheet - 277 Kb

This information sheet outlines the frequently asked questions on management and supervision at mining operations.

Contact

For enquiries please contact an inspector of mines
Phone: 1800SAFEMINE (1800 7233 6463)
Email: MinesSafety@dmirs.wa.gov.au