Designated Tenement Contact (DTC) FAQ

The DTC is a correspondence address provided by each applicant or holder of a mining tenement which will be used as the nominated contact for the tenement. The applicant or holder will be required to provide two addresses:

1. Principal Place of Business or Residential Address for an Individual which includes:
   Address
   Telephone
   Email

2. Designated Tenement Contact (Correspondence Address) which includes:
   DTC Name
   Address
   Telephone
   Email

Benefits include:

• Improves efficiency hence cost savings and tightens the provision of correspondence and business address information including email addresses.
• Improves efficiency around the contact process for transactions related to a tenement as each applicant or holder's DTC will be advised.
• Formalises the current situation where the correspondence address for an applicant or holder of a tenement can be a tenement management company or other party for a given tenement.
• Provides the ability for the same tenement applicant / holder to have a different DTC for individual tenements.
• Is an instant, expeditious form of communication that can be recorded and allows the department to provide more efficient customer services for processes such as rental reminders.

Outgoing DMP correspondence will be sent to the DTC postal address. In addition, the correspondence will be sent to the DTC email address if the applicant or holder has nominated to receive correspondence via email.

DMP will ultimately phase out sending outgoing correspondence to tenement applicants and holders by post, however there will be some exceptions such as intention to forfeit notices where there is a legislative requirement to serve notice.

You can nominate your DTC via Mineral Titles Online (MTOL), therefore you must log into MTOL. If you have not already registered then you need to register (which is free) using the "New User Registration" option.

Once logged in then select online transactions:

For new mining tenement applications

Select "Apply for a tenement" and follow the prompts.

MTOL will request the applicant’s willingness to receive future electronic correspondence from DMP relating to the tenement and if this is confirmed, then MTOL will require the details of the applicant's DTC to be provided.

Continue to follow the prompts until the lodgement of the tenement application is completed.

For existing granted mining tenements

Log into MTOL and select online transactions.

Select "Lodge Application to Amend" and follow the prompts.

MTOL will request the holder’s willingness to receive future electronic correspondence from DMP relating to the tenement and if this is confirmed, then MTOL will require the details of the holder’s DTC to be provided.

Continue to follow the prompts until you finalise lodging the application to amend (which must be supported by a statutory declaration in accordance with section 103G of the Mining Act 1978 and 84E of the Mining Regulations 1981, with the declarant averring to authorisation given by the tenement holder agreeing to the amendment that provides details of the holder’s DTC and attributes).

Continue to follow the prompts until the application to amend is submitted.

Scenario 1

The tenement applicant or holder wishes to change all or some of their existing DTC attributes which includes:

• DTC Name
• Address
• Telephone
• Email

Then using the online transaction in MTOL “Lodge Application to Amend” and following the prompts the appropriate amendments can be made.

Continue to follow the prompts until the application to amend is submitted.

Scenario 2

An incoming party via a transfer, wishes to replace the existing transferor’s DTC and attributes and substitute them with their own DTC and attributes.

Then using the online transaction "Lodge a Tenement Transfer" follow the prompts and once the entry of the Transferee details is completed, MTOL will ask the willingness of the transferee to receive future electronic correspondence from DMP relating to the tenement and if this is confirmed, then MTOL will require the details of the transferee’s DTC to be provided.

Continue to follow the prompts until the lodgement of the transfer is completed.

Scenario 3

An incoming party via a devolution wishes to replace the existing applicant or holder's DTC and attributes and substitute them with his own DTC and attributes.

Then using the online transaction in MTOL "Apply for a Devolution" follow the prompts and once the entry of the Executor/Administrator details is completed, MTOL will ask the willingness of the Executor/Administrator to receive future electronic correspondence from DMP relating to the tenement and if this is confirmed, then MTOL will require the details of the Executor/Administrator’s DTC to be provided.

Continue to follow the prompts until the lodgement of the devolution is submitted.

Scenario 4

In respect to "Deemed Transfers" where a "primary tenement" is being converted to a "secondary tenement" and before the secondary tenement is granted, the primary tenement is the subject of a transfer, then on the registration of that transfer, the applicant for the secondary tenement will be deemed to be transferred into the new transferee name.

If a primary tenement transferee has nominated a DTC then that DTC and attributes will automatically be updated in the secondary tenement as part of that deemed transfer. Examples of deemed transfer under the Mining Act 1978 include sections 49, 56A(8), 56B(4), 70B and 70L. Note these are automatic processes therefore there is no action required on the part of the applicant for the secondary tenement.

If you need more information on the "Designated Tenement Contact (DTC)" please call Tony Bullen, General Manager Tenure and Native Title on (08) 9222 3112 or email tony.bullen@dmirs.wa.gov.au

If you need assistance in the use of Mineral Titles Online please call MTOL
Enquires on (08) 9222 3030 or email mto.help@dmirs.wa.gov.au

If you are experiencing technical problems please call the Service Desk on (08)9222 0777 or email it.servicedesk@dmirs.wa.gov.au